Credentis automates credential collection, tracks expiration dates, and gives your agency a single source of truth on clinician readiness — so compliance gaps don't become missed placements.
60 active clinicians
| Clinician | Type | Status |
|---|---|---|
| Sarah M. | PT | Ready |
| James K. | OT | Pending |
| Linda R. | SLP | Not Compliant |
| Carlos V. | PTA | Ready |
3 clinicians have credentials expiring within 14 days. Reminders sent automatically.
The Problem
Most home health agencies are managing clinician compliance the same way they did ten years ago. The tools haven't kept up with the risk.
A spreadsheet with 80 clinicians and quarterly manual reviews is not a compliance system. It's a guessing game — and expired licenses get deployed.
Email chains, missing documents, and chasing follow-ups delay a clinician from going active by days or weeks. Each day is a day of unbillable capacity.
If a surveyor or insurer asks who approved a clinician's credentials and when, "I think we have it in a Drive folder somewhere" is not an acceptable answer.
The Solution
Credentis gives your agency a structured, automated pipeline from clinician invite to Ready-to-Staff status. Every credential has an owner, a due date, and a status — visible at all times.
Ready, Pending, or Not Compliant — calculated automatically from document status.
30, 14, and 7 days before expiration. Status flips automatically if nothing is renewed.
Build per-discipline templates (PT, OT, SLP, MSW, PTA, COTA) once. Apply consistently across every hire.
Every approval, rejection, and override is timestamped and logged. Ready for any surveyor review.
TX PT License
Approved · Exp. Aug 12, 2026
CPR / BLS Certification
Approved · Exp. Jan 5, 2027
TB Test / QuantiFERON
Uploaded · Pending Admin Review
W-9 Form
Not yet uploaded
Background Check
Not yet uploaded
Readiness Status
3 of 5 items complete
Reminder sent
License expires in 14 days — Sarah M.
Features
Every feature in Credentis is designed to reduce administrative burden, eliminate compliance risk, and give your team real-time operational clarity.
Credentis calculates Ready-to-Staff, Pending, or Not Compliant based on the actual status of every required credential. No manual interpretation needed.
Daily cron jobs check every document expiration date. Automated reminders go out at 30, 14, 7 days — and on day of. Status flips automatically if not renewed.
Build reusable templates per discipline (PT, OT, SLP, MSW, PTA, COTA). Assign the right checklist to each clinician at creation — no manual setup per hire.
Clinicians receive a secure, tokenized link to upload their own documents. No account creation. No friction. No credentials to manage for contract staff.
Every approval, rejection, override, and status change is logged with timestamps and actor identity to support internal review, audits, and legal response workflows.
Admins approve or reject uploaded documents individually. Override controls available for eligible items, with full restrictions on expired license overrides.
Each agency is fully isolated. Invite your operations team with role-based access. Data never crosses tenant boundaries — built for healthcare data handling from day one.
Clinicians upload licenses, CPR cards, TB results, W-9s, background checks, and more. All stored securely and linked to the specific checklist item.
Credentis is focused on clinician credentialing workflows. Agencies remain responsible for managing PHI and confirming whether a BAA and additional safeguards are required for their environment.
How It Works
Credentis replaces your email threads and folder chases with a structured pipeline that runs predictably every time.
Add the clinician's name, discipline, and assign the appropriate checklist template.
Clinician receives a secure, one-time link to their personal credential upload portal.
They upload each required document directly. No account. No login. No friction.
Approve or reject each item. Every decision is logged with timestamp and rationale.
Status updates as checklist and review data changes, based on your configured requirements and ongoing expiration monitoring.
Daily jobs check each document's expiration date and send reminders. If an item expires without renewal and approval, clinician status updates automatically based on configured rules and should be reviewed by your team before assignment.
Pricing
Credentis is priced to be immediately ROI-positive for agencies managing 30 or more contract clinicians.
Billed monthly. Cancel anytime. No setup fees.
One missed placement from a compliance hold pays for 2+ months of Credentis.
FAQ
Every day your agency runs on email chains and shared folders is a day you're exposed to a missed expiration, a delayed placement, and the compliance liability that follows.
$499/month · Live in under 24 hours · No PHI stored